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This article describes the process of properly setting up QuickBooks to print 1099 Misc forms. It also lists common issues you may encounter when running the 1099 Wizard and printing forms. Set up your 1099 accounts and vendors Before setting up vendors to receive Form 1099-MISC, this article will provide some background on 1099s.

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1099 accounts • From the QuickBooks menu, select Preferences. • In the Customization section, select 1099s. • Put a checkmark on the 1099-MISC forms are filed box. • Select the accounts to associate with each 1099 Category that applies to your business for reporting and taxation purposes: • To associate one account: From the Account column, and select an account from the drop-down list. • To associate more than one account: From the drop-down list, choose Selected Accounts then click the desired accounts in the Select Accounts window. Click OK when all appropriate accounts have been selected. • Your business may not need to report on all 1099 categories.

Many businesses report amounts only for Box 7: Nonemployee Compensation. For more information on reporting requirements, please consult an accounting professional or the IRS. • (Optional) To change a threshold amount, enter the new amount in the Threshold column. IMPORTANT: • The threshold amount is the minimum amount you must report to the IRS. The amounts QuickBooks displays are correct as of the date your copy of QuickBooks was manufactured. When the IRS changes a threshold amount, you must enter the new amount yourself, as QuickBooks cannot update the amount for you. To obtain the latest threshold information, visit the and request a copy of Instructions for Forms 1099, 1098, 5498, and W-2G.

• Because an account can belong to only one 1099 category, the accounts you select should be the same accounts you use to track payments related to your 1099 vendors. For example, if you set up an expense account named 'Payments to subcontractors' and you select it to track the 1099 category 'Box 7: Nonemployee Compensation,' you cannot use this account for any other 1099 category. Typically, accounts associated with the 1099 are expense accounts, but you can also associate other account types with a 1099 category. If you are unsure of which account to use, please consult your accounting professional for assistance. 1099 vendors • From the Lists menu, choose Vendors. • In the Vendor List window, select a vendor then click Edit (available under the Action menu at the bottom of the Vendor List in QuickBooks 2005) to open the Edit Vendor window. • Click the Address Info tab.

• Make sure the Address field contains the appropriate two-letter state abbreviation and the correct ZIP code. • If the vendor is a person, the vendor's legal name should appear in the First Name, M.I., and Last Name fields. • If you know the company name but not the person's name, leave the Company Name field blank to avoid double names on the 1099-MISC form. • Go to the Additional Info tab. • Click the Vendor eligible for 1099 checkbox and in the Tax ID field, enter the vendor's tax identification number.

• Repeat steps 2 through 6 for each 1099-eligible vendor. Before producing 1099-MISC forms for 1099-eligible vendors, make sure all taxpayer identification numbers and addresses are correct. Verify information with 1099 report • From the Reports menu, choose Vendors & Payables > 1099 Summary. (For older versions of QuickBooks, choose Reports > A/P Reports >1099 Report.) • If necessary, go to the Dates field and change the date range.

• Examine the report for missing 1099 vendors then select All vendors from the first pop-up menu. Any 1099 vendor not appearing on the report needs to be set up correctly. • If all missing 1099 vendors uncovered in step 3 have been set up, yet some 1099 vendors are still missing, select Only 1099 vendors from the first pop-up menu and All allowed accounts from the second pop-up menu. • Double-click any amount in the Uncategorized column of the report to open the 1099 Detail Report. • Check to see if any accounts need to be set up as 1099 accounts by examining the Account column of the 1099 Detail report. Set up the 1099 accounts, if necessary. If you see any transactions that should have been assigned to a different account, double-click the account to edit it.

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